MATERIAL MANAGEMENT IN ENGLISH

                                                     

                                MATERIAL MANAGEMENT IN ENGLISH

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Material management

•        Material management is defined as managing proper supply of all material to be used in the hospital or health center such as purchasing, receiving, supply, storage, utilization and distribution of items within the hospital or health center

•        there should be centralization of all material management responsibility for the purchasing, receiving, supply, storage, and distribution functions within the hospital or health center. There also should be centralized control of the reprocessing of sterile, reusable supply items.

•        Materials management program includes three strategies-

(1) a corporate strategy for ensuring

that materials are purchased at the lowest total cost, ....

(2) a related strategy to ensure that inventories and their associated carrying costs are aggressively monitored and controlled, and

(3) a system for ensuring the ready availability of all required materials.

Objectives of Material management

•        To ensure right quality of material in right quantity at right time at right place and for right cost

•        To avoid surplus and wastage of materials.

•        To ensure appropriate storage of items.

•        To ensure easy retrieval of items as per need.

•        To avoid breakage of items due to improper storage.

•        To ensure distribution of items to the point of usage.

•        To ensure optimum use of material without wastage.

•        To maintain proper record of material

•         To obtain correct quality of material at lowest possible cost.

Functions of Material management

•        a lot of activities are done for material management such as-

•         Material planning and creating demand

•        Purchasing or outsourcing

•        Inventory control

•        storekeeping or storage

•        Standardization and evaluation

•         Transportation and handling

•         Inspection and quality control

•        Value analysis

•        Disposal of surplus/obsolete items

•         Distribution

Procedure of Material management

•        Estimation of Demand

•        Procurement or purchasing

•        Receipt and inspection

•        Storage and Inventory control

•        Maintenance and repair

•        Disposal or condemnation

Estimation of Demand-

•        Demand is estimated as per requirement of the health establishment. This demand is generated on a format known as Indent. It includes Names of articles, quantity required, quantity in hand and frequency of delivery.

•        This Indent should be received from all departments of the facility and value analysis is done. After careful value analysis the purchasing or procurement authority makes final demand list of articles/supplies needed for the institute.

 

Procurement or purchasing-

•        After determining the requirement next step is procurement which means getting the required items. Procurement can be done by tendering or bidding system . For Government organizations in India DGS&D has launched an online platform “GeM” to purchase.

•        “Gvernment e-Marketplace” is useful for both seller or buyers and protect their rights. Private institutes can purchase items from open market by tender or bidding system. And subordinated institutes receive their supply from their higher institutions.

Receipt and inspection-

•        The items ordered are received in the store. There should be a system of inspection of items by authorized team so that quality is ensured. Inspection may be carried out by random sampling and chemical/ physical methods.

Storage and Inventory control-

•        Store should be easily accessible to venders and indentors. The store should be of adequate size to accommodate all drugs instruments appliances etc. There should be steel racks for with shelves. Refrigerator facility should also be provided to store heat sensitive drugs.

•        Inventory control system should also be in place. Inventory control is defined as stocking adequate number of material so that they are available whenever required. Inventory registers should be maintained as per principles of record and reports.

Maintenance and repair-

•        Proper maintenance of equipments is essential to have sustained use and preserve capital investment. All equipments must be maintained in working order and periodical inspection and servicing should be done. All bills and warranty cards should be kept ready for use.

Disposal or condemnation-

•        When equipments becomes obsolete or unusable they should be condemned. A condemnation board is constituted to condemn the non usable items. The board members certify the unserviceable items. The condemned items should be disposed off as per policy of the institution.