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My Student Support System
Records is an account of
something, written to perpetuate knowledge of events. A report is to give a
spoken or written account of something that one has observed, heard, done, or
investigated. Records and reports are indispensable aids to all who are
responsible for giving best possible service to individuals, families and
community.
Characteristics of good Recording and Reporting:
Accuracy: Information should be correct to prevent serious mistakes. Use of
correct spelling and the institutions accepted abbreviation and symbols
ensure accurate interpretation of information. It should be always
complete with accurate signature. Do not use nick names.
Conciseness: Use a few words as possible to give the necessary information.
Thoroughness: Even a concise record or report must contain complete information.
Up to date: Recording should be done on time. A definite time and routine for
the reporting make more time and routine for the reporting makes more efficient
management. Delay in recording can result in serious omissions and delay
the work.
Organization: Communicate all the information in a logical format or order.
Confidentiality: The information should be confidential.
Objectivity: Presentation of facts not personal feelings, to give true picture.
Objectaives/importance of records and reports
Communication- records and
reports are a way to communicate about events and facts to other and to higher
authority.
Continuity of service- records
and reports are a tool to provide continue care to people without interption or
doubling.
Education- records and reports also act as
education material for medical and nursing students.
Assessment- records and reports help us to
assesse the need for improvement in service
Evaluation- records and reports help us to
evaluate the services provided to the community.
Research- records and reports help in
research in medical field and survillence.
Auditing- records and reports help in
auditing by providing factual data.
Legal documentation- records
and reports act as legal documents and protect both service provider and
receiver.
Individual case study- records
and reports help in case study for medical/ nursing students
Health statistics- records and
reports alos act as source for data collection and statistics.
Maintenance of records and reports
01. Record and report should be written clearly and kept up
to date.
02. Record should be preserved and prevented from physical
damage Room rates insects and fire.
03. Record have legal value so they must be kept confidential
and shown to authorised person only.
04. Records should be kept in files, folders like family
folders and cabinets.
05. Clear labelling should be made on almirah, folders and
files.
06. Record should be kept in alphabetical order.
07. All records should be readily available.
08. A perfect fileing system should be developed for records.
Records and reports maintained at sub center
Records
Sub-centre
Summary of villages including map.
Eligible couples register
Eligible couples – number of
children wise
Male sterilisation cases register
Female sterilisation cases register
IUCD cases register
ANC register
Condom distribution register
Oral pills register
PNC – children upto 1 year register
PNC – children more than 1 year
register
MTP cases register
Births register
Deaths register
Asha follow up register
Malaria slides taken and radical
treatment cases
Disease morbidity and mortality register
Water source purification register
IEC activities register
Stocks register (Medicine)
Stocks register (permanent articles)
Stocks register (consumable articles
)
OPD register
Reports
Monthly sub-centre report
Weekly sub-centre report
Annual list of eligible and target
couples
EC break up by age group and
contraception method
EC break up by number of children
and contraception method
EC break up by caste and contraception
method
List of births to the Panchayat
List of Malaria slides
click here to WATCH VIDEO
click here to WATCH VIDEO
Dear students for latest update of my classes and notes you can join me on *facebook* at- Nursing Notes
and subscribe you tube channel at
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