CONDUCTING MEETINGS IN ENGLISH

                                                   

                                 CONDUCTING MEETINGS IN ENGLISH

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MEETINGS

Meeting is defined as a purposeful gatherings of two or more people, occurring in-person or virtually, designed to discuss, decide, or collaborate on specific topics

A mothly meeting is conducted at PHC  to discuss health issues, Share information and Take decisions regarding health of community

Objectives of Meetings in health sector/PHC

•        To review health programs

•        To inform new program or initiative

•        To plan upcoming activities

•        To solve field-level problems

•        To improve quality of health services

•        To ensure community participation

Types of Meetings at PHC

•        Staff meeting

•        Monthly review meeting

•        Village Health Sanitation & Nutrition Committee (VHSNC) meeting

•        Immunization review meeting

•        Training and orientation meetings

Participants in PHC Meetings

•        Medical Officer (MO)

•        Staff Nurse

•        Health Assistant (Male/Female)

•        ANM

•        ASHA

•        Anganwadi Worker

•        Community representatives (if required)

Preparation for PHC Meetings

•        Share the agenda of the meeting

•        All concerned should be informed about date and time of the meeting

•        Collect required data and reports

•        Be punctual

•        Review previous meeting decisions

•        Keep notebook and pen ready

Conducting the PHC Meetings

•        Meeting should starts on time

•        Welcome by chairperson

•        Discussion as per agenda

•        Information given as per agenda

•        Participation of all members

•        Respect others’ opinions

•        Decisions are taken collectively

•        Speak clearly and politely

•        Listen attentively

•        Avoid arguments

•        Use simple language

•        Maintain professional behaviour

Recording of the PHC Meetings

Minutes of the meeting should be prepared (written record of meeting) it Includes:

•        Date and place

•        Names of participants

•        Important discussions

•        Decisions taken

ANM may assist in record keeping

Follow up after the Meetings

•        Minutes of the meeting should be signed by chairman and shared with the members

•        Implement decisions taken

•        Complete assigned work

•        Report progress in next meeting

•        Maintain records properly

Importance of Meetings for ANM

•        Improves work planning the community health care

•        Enhances coordination with health team

•        Builds leadership skills

•        Helps in problem solving

•        Improves quality of community health care